Appointment of a representative for immigration matters in Spain

The “Documento de designación de representante” is a template from Spain’s Ministry of Inclusion, Social Security and Migration, published under “Modelos de comunicaciones”. With it a foreign national appoints a representative who files an immigration application on their behalf, signs documents and takes part in the procedure — except for steps that require the person to appear in person. The form cites articles 5 and 66 of Law 39/2015, article 197 of RD 1155/2024 and article 11 of RD 240/2007.

The ministry describes these templates as indicative, not mandatory: representation may also be proven by other lawful means. A ready template, however, is understood by every office. FoxDocs writes your data into the fields of the ministry PDF and does not change its text.

• a foreign national whose EX application is filed by someone else: a gestor, lawyer, graduado social, employer or friend;
• under article 5 of Law 39/2015 any person with legal capacity may act as a representative, and an organisation may do so if its statutes provide for it; an application on someone else’s behalf requires proven representation;
• the foreign national signs the document, and the representative attaches it to the EX application — on paper at the office or as an upload when filing online;
• in the EX application itself the representative’s details go into the section “Datos del representante a efectos de presentación de la solicitud” (its number differs between EX forms).

• the foreign national’s details: given name, two surnames, nationality, NIE (if any), passport number, date of birth (dd/mm/yyyy), town and country of birth, father’s and mother’s names, marital status (S/C/V/D/Sp);
• the foreign national’s address in Spain, phone and e-mail;
• which application the representative is to file (“solicitud de …”);
• the representative’s details: DNI/NIF/NIE, firm name (if any), given name and surnames, address in Spain, phone and e-mail;
• consent to electronic notifications via DEHú (optional);
• place and date of signing, the foreign national’s signature.

• the completed template — the form states that an original and a copy are submitted;
• a copy of the foreign national’s passport or NIE and of the representative’s DNI or NIE — check the exact list with the office;
• the EX application itself and the documents your procedure requires.

1. Tell the chat in any language who you are, who your representative is and which application they will file.
2. The assistant fills in the fields in capital letters, splits the date of birth into dd/mm/yyyy boxes and ticks the marital status.
3. Download the PDF, check it, sign it by hand and give it to your representative together with a copy.

“Designación de representante” template, Spanish Ministry of Inclusion, Social Security and Migration: inclusion.gob.es — Modelos de comunicaciones. Checked 2026-10-09. This is not legal advice.